The Importance of Board Meeting Minutes

Recording board meeting minutes is an essential, yet overlooked aspect of board governance. Whether they are an official record or an instrument for organization, minutes ensure that all decisions and actions from the meeting are recorded. They also aid in enforcing the accountability of directors and managers.

Therefore, it is essential that the process of creating minutes is properly defined. While there are a range of different methods for creating minutes, the most efficient way to take them is using a tool which allows for quick and efficient recording when the board is in session. This type of technology can reduce the time required to record minutes and assist in ensuring that all relevant information is recorded.

The goal of board minutes of meetings should provide a factual and objective account of the meeting without expressing opinions or bias. However, this can be challenging when emotions are running high or the board is divided. This is why it’s crucial that the person taking minutes be in a position to distinguish their personal views and opinions from those of the board members while taking notes.

To assist with this, Bowie recommends that board secretaries use a uniform format for recording the minutes of meetings. This helps keep the minute-taking process as streamlined as possible so that the board is able to spend more time discussing issues and answering questions. She suggests that any revisions of the minutes be documented so that board members can determine the date they were updated.

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